AI Customer Support Agent Stops you from Wasting Time on Routine Calls
Call center managers are now facing a massive problem due to AI. Because turnover is high and staff are always burned out.
When you analyze the staff's daily logs, the reason is obvious and clear. Your highly trained staff spend their maximum time answering the exact same and basic questions over and over again, day and night. And it is a massive waste of human resources also.
The permanent fix is to not hire any more people. The solution is doing something that increases further productivity of your staff.
Routine and Repetitive Question Traps your organization from scaling
Don’t just think, look into the data or log and observe the last 100 calls your business received.
A significant amount of inbound calls to any organization or business are almost repetitive and robotic. Customers always ask the same questions multiple times about the services, procedures, documentation requirements, hours of operation, and policies which they always encounter in their daily life.
Paying a human to read the same script during office hours rather than increasing sales and focusing on growth is the most laughable thing for any organization.
Deploying AI Customer Support Agent as a first step
You need a trusted system that sits in front of your human resource and screens those repetitive tasks.
Rather than routing every such call through a human agent, TingTing Agents immediately intercepts these calls first. It acts as a shield for repetitive questions. The software resolves their questions automatically using a pre-configured knowledge base of question-and-answer pairs.
If a caller just needs to know the deadline for a registration, AI Agents can handle it. Your highly trained human staff never even sees the ticket until necessary.
The Perfect Handoff to the Call Center Agent
Instant Handover of the call
Software cannot solve the problem every time. Sometimes a customer has a highly specific and complex issue that requires real empathy and complex problem solving capability and real real skills. So at that time humans are required the most.
The system automatically hands over the conversation to a human agent when the question is outside the knowledge base of the AI Agent. There is no intervention, as it is handled in the same call. The AI Agent plays the configured 'Sorry' message and automatically transfers the call to the human agent who is highly knowledgeable. The transfer happens instantly so speed is not compromised.
Tracking the Success Rate is important
You can see exactly how well the transition is working with the customer.
The dashboard helps you track the percentage of the calls that were fully resolved by AI Agent. This is your most important data. An ideal AI Resolution Rate is as high as possible according to research done by TingTing. Attaining that 90%+ success means the knowledge base is comprehensive and well-matched with the actual questions callers frequently ask.
The best possible scenario is to build your own hybrid team
This exact software setup changes the entire working environment for your team.
This agentic model reduces call handling burden on human staff who are asking the same questions multiple times. Your highly capable call center agents are no longer acting as human robots repeating the same set of questions always. They get to focus entirely on high-value conversations which is how a successful organization operates. The emotionless AI Agent handles the angry customers, the complex sales, and the sensitive issues with similar emotion and sentiment analysis.
The AI Agents are capable of handling tasks at milliseconds of latency. Your human staff handle empathy if the problem is not solved.